Capacity is lacking
Tasks remain unresolved, are handled in silos, or pull leaders into operational details.
Managed Procurement & Intelligent Automation
Procurement that runs.
Automation that scales.
We combine decades of procurement technology expertise and operational experience with cutting-edge AI automation. From managed operations to focused automation, our solutions deliver measurable efficiency gains and long-term value.
✓ Quick to deploy✓ Transparently managed✓ No permanent lock-in
Procurement Operations
In operation today
Requirement reviewed
Approval and account assignment complete
Purchase order issued
Documented and traceable
Supplier confirmed
Status automatically synchronized
BUILD
Build
RUN
Run
TRANSFER
Transfer
No black box. Every transaction remains transparent.
Operational responsibility
Measurable service levels
Automation with mysupply
Handover possible at any time
When day-to-day operations become the bottleneck
When procurement cannot keep up, more than procurement comes to a standstill.
Lack of capacity leads to delayed orders, manual follow-ups, and supply risks. At the same time, day-to-day operations leave too little time to properly introduce standards and automation.
Processes vary
Every transaction requires individual coordination. Approvals, responsibilities, and escalations are not clearly defined.
Transparency is lacking
Status, ownership, and next steps remain scattered across emails, lists, and systems.
Improvement stalls
Day-to-day work blocks the very standardization that would create capacity in the long run.
Complete Procurement Services
Operate today. Automate tomorrow. Stay in control.
ProcureHouse combines hands-on operational procurement with focused automation. We take responsibility where capacity is needed, remove repetitive work where technology creates value, and build every solution for measurable, scalable impact.
OPERATE
Managed Procurement
Run operational procurement
We manage clearly defined procurement processes according to agreed rules and service levels.
- → Process requirements and requests
- → Coordinate quotations and purchase orders
- → Follow up confirmations and open items
- → Align suppliers and internal requesters
AUTOMATE
ProcureHouse Automation
Increase procurement efficiency
We turn repetitive, rule-based procurement work into reliable automated workflows — integrated into real operations.
- → Sourcing automation for non-complex events
- → Guided buying to eliminate maverick spend
- → Automated invoice intake and PO matching
- → AI-supported orchestration with mysupply
TRANSFER
ProcureHouse Transfer
Scale or hand over with confidence
You decide how the solution evolves. Processes, automation, knowledge, and infrastructure remain usable.
- → Documented processes and automations
- → Validation with measurable outcomes
- → Scalable rollout across categories
- → Optional transfer to your own team
Our proven approach
Four steps to
measurable efficiency.
We begin with real process pressure, prove value in a focused scope, and scale only after the result is validated.
No big bang. Clear outcomes, transparent governance, and a solution that remains under your control.
Phase 01
Efficiency Workshop
Map processes, effort, systems, bottlenecks, and the strongest automation opportunities together.
Phase 02
Quick Win Implementation
Implement one clearly scoped use case quickly and integrate it into day-to-day procurement.
Phase 03
Validation
Measure cycle time, effort, compliance, savings, and user acceptance against agreed success criteria.
Phase 04
Scalable Rollouts
Scale proven workflows across categories, locations, and teams — or transfer them into your own operation.
Powered by mysupply
Operational experience meets a scalable platform.
mysupply provides the technological foundation for structured transactions, automation, and transparency. ProcureHouse adds people, processes, and operational responsibility to the platform.
Routine work is automatedRecurring checks, communication, and status changes are systematically supported.
Exceptions remain human-ledPeople make the decisions where context, negotiation, or accountability are required.
Every transaction remains visibleStatus, ownership, decisions, and next steps are traceable.
Procurement operating layermysupply
01 · INTAKE
Capture requests and requirements in a structured way
02 · ORCHESTRATION
Coordinate rules, approvals, and exceptions
03 · CONTROL
Manage status, performance, and next steps
Automation examples
Where intelligent automation creates immediate value.
We start with clearly scoped, repeatable processes that reduce effort, improve compliance, and produce measurable results quickly.
Sourcing automation
Automate non-complex sourcing events to increase efficiency, accelerate cycle times, and unlock additional savings.
Eliminate maverick buying
Keep purchasing with the requester while guided workflows, approved suppliers, and policy controls prevent off-contract spend.
Invoice intake automation
Reduce manual effort by capturing email invoices and automatically matching them to the correct purchase orders.
Procurement intake
Structure incoming requests, enrich missing information, and route approvals and exceptions automatically.
Order follow-up
Automate supplier reminders, confirmation checks, status updates, and escalation of exceptions.
Spend & compliance control
Make transactions, ownership, policy adherence, and next steps transparent across systems.
The middle-ground alternative
More than consulting. More flexible than outsourcing.
ProcureHouse combines execution power with a real exit option: we improve from within operations rather than from the outside, and make ourselves dispensable when you choose.
Traditional consulting
Recommends change
The output is a concept and recommendation. Operational implementation usually remains with the customer.
ProcureHouse
Takes over and improves
Live operations are part of the service. Standards and automation are created in practice.
Traditional outsourcing
Operates long term
Operations are outsourced permanently. A structured transfer back is often not planned.
Frequently asked questions
Clarity before the first pilot.
Which processes can ProcureHouse take over?
Typical scopes include requirements and request management, quotation coordination, purchase order processing, order confirmations, and follow-up on open items. The precise scope is clearly defined for the pilot.
How quickly can a pilot start?
After the Operations Check, we define scope, interfaces, rules, and access. A limited area then starts in a controlled way before the model is expanded.
Does ProcureHouse work in our ERP system?
Yes. Existing systems remain part of the process. mysupply can be added as a structuring and automation layer without fundamentally replacing the ERP as the leading system.
Who makes approval and contract decisions?
Decision rights, authorities, and escalation paths are explicitly agreed before operations begin. Your company retains control over approvals and business-critical decisions.
Can we take operations back in-house later?
Yes. Documentation, onboarding, and handover are part of the model. You can outsource permanently, operate jointly, or transition to in-house operations.
Do we need to already use mysupply?
No. In the Operations Check, we clarify which technical support makes sense and how mysupply can be integrated step by step into your existing system landscape.
ProcureHouse Efficiency Check
Where can procurement create more value with less effort?
In a structured conversation, we review operational pressure, repetitive work, systems, and automation potential. You will leave with a prioritized starting point for a managed service, a quick-win automation, or both.
Request an Efficiency CheckNon-binding introductory call · clearly defined quick win · measurable outcome
Changepoint Systems GmbHJungfernstieg 7 · 20354 Hamburginfo@changepoint.eu